We, Orbit Communications (PR & Public Affairs) Ltd (“Orbit”) are collecting your data on behalf of [Client] together the (“Parties”) and reviewing, and storing it for the purposes of completing a public consultation process (the “consultation”) as part of Parties’ application for planning permission in relation to the development of the former school site known as [site name].
This privacy policy will explain how we will use the personal data we collect from you in connection with the consultation. Please note that we operate other websites and consultations and if you have any questions about how we are using your data, other than in connection with the consultation, you should visit our home website: www.orbit.scot
We reserve the right to amend this privacy policy to reflect changes to our business, website or to data protection legislation. You should therefore revisit this privacy policy on a regular basis to ensure you are familiar with its terms.
We keep this privacy policy under regular review and will place any updates on this web page.
Who we are
This website is operated by Orbit Communications (PR & Public Affairs) Ltd.
Orbit and [Client] are Data Controllers regarding the data collected in connection with the consultation. We, Orbit, will be your main point of contact in relation to the use of your data in connection with the consultation and will manage all engagement with you on our behalf and on behalf of the Parties. When we refer to “we” in this Privacy Policy, we are referring to Orbit.
Orbit Communications (PR and Public Affairs) Ltd is a limited company registered in Scotland. Registered number: SC395892. Registered office: 1 George Square, Castle Brae, Dunfermline, Fife KY11 8QF.
For information, [Client]’s details are also included here:
[Client] is a limited company registered in Scotland. Registered number: [Registration Number]. Registered office: [Please Complete].
For information, [Client]’s details are also included here:
[Address]
Tel: [Please Complete]
Email: [Please Complete]
[Client] has engaged us to conduct this consultation and [Client] will receive all information about your response.
How to contact us
If you have any questions about this Privacy Policy or the information we collect or use about you, please contact;
FAO Data Protection Officer
Orbit Communications PR & Public Affairs LTD
42 Charlotte Square
Edinburgh
EH2 4HQ
Email: dataprotectionofficer@orbit.scot
How do we collect your data?
You will directly provide most of the data we collect. We (Orbit) collect data and process data when you:
- Voluntarily provide feedback via forms provided at the consultation and online feedback form which are to be submitted in person on the day of the consultation or via post to Orbit’s address above by 30 April 2024.
- Use or view our website via your browser’s cookies.
- Undertake phone conversations with us.
- Emails or letters you send to us.
- Registering for one of our events.
- Use our online services such as websites, social media and mobile device applications (‘Apps’).
Personal data collected
Personal data means any information about an individual from which that person can be identified. It does not include any data which has been anonymised such that a person’s identity is removed.
We collect the personal data you give us within the consultation feedback forms you submit, when you email us, contact us and when requesting information. This information is likely to include:
- Your name
- Your address
- Your telephone number
- Your email address
- Your feedback and comments
- Any additional information you choose to provide
We do not invite you to provide special categories of personal data or data concerning health, but we understand that in providing your feedback/comments on the consultation you may provide such information and we process such information on the basis that you have made it manifestly public.
Purpose/ legal basis for collection of personal data
We (Orbit) are collecting your personal data for the purposes of completing a public consultation process as part of the Parties’ application for planning permission in relation to the development of the former school site known as [Site/project Name].
We will share personal data to provide feedback forms and responses to the consultation with the Parties. We will also use your personal data to contact you in relation to comments and feedback you have provided in relation to the consultation, if necessary.
It is with your consent that we and the Parties collect your personal data.
How long do we keep this data?
Your personal data will be securely retained until the Parties’ planning application and/or planning appeal, has been fully determined and then your personal data will be securely deleted.
Who has access to this data?
Only Orbit will collect and store all personal data submitted as part of the consultation.
Comments and feedback provided as part of the consultation will be received directly by Orbit and shared with the Parties, the Parties’ appointed architectural, flood, planning and transport consultants, the YMCA and the Planning Authority (as part of the planning application process).
Information that might be collected automatically
See our ‘Cookie Policy’ for further information.
We have taken every precaution to block all non-essential cookies until explicit consent has been given.
When you browse the website, we may automatically collect information about your visit by using cookies. This information may include your device type, browser, IP address, how you came to the website or how you interacted with the website. This information may be used to monitor or improve website performance or deliver targeted advertising. Information from the cookie alone generally will not identify you personally and we will not use this information in connection with any personally identifiable information you have provided.
Use of third parties
We may store your data in third-party services, for example:
Cloud storage providers
When we make use of third parties we only provide the information they need to perform the service. They may only use your data for the exact purpose we specify to them and we work closely to ensure your privacy is secure and respected.
Other data
We may keep a record of data which is logged automatically by our ISP’s servers, and which we analyse. This includes your IP address, the URL you visited before ours, the URL you visited after leaving our site and which pages you visited on our site. We do not store or analyse this data in a way that identifies any individual.
Third-party websites
Any information, communications, or materials you submit to us via social media or third-party websites is done at your own risk without any expectation of privacy.
We cannot control the actions of other users of these platforms or the actions of the platforms themselves. Your interactions with those features and platforms are governed by the privacy policies of the companies that provide them.
Our website may include links to other websites, whose privacy practices may be different from ours. If you submit personally identifiable information to any of those sites, your information is governed by their privacy policies.
We encourage you to carefully read the privacy policy of any website you visit.
What are your data protection rights?
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
- The right to access – You have the right to request copies of your personal data and associated information about our processing activities
- The right to rectification – You have the right to request that we correct any information you believe is inaccurate.
- You also have the right to request that we complete information you believe is incomplete.
- The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you and we may ask you to verify your identity before we respond. If you would like to exercise any of these rights, please contact us via:
Email:
dataprotectionofficer@orbit.scot
Call us at:
+44 (0)131 603 8996
Or write to us:
FAO Data Protection Officer
Orbit Communications PR & Public Affairs LTD
42 Charlotte Square
Edinburgh
EH2 4HQ
Privacy policies of other websites
This website contains links to other websites. Our privacy policy applies only to this website, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
Our Company keeps its privacy policy under regular review and places any updates on this web page.
How to contact us
If you have any questions about this privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
email:
dataprotectionofficer@orbit.scot
Call us at:
+44 (0)131 603 8996
Or write to us:
FAO Data Protection Officer
Orbit Communications PR & Public Affairs LTD
42 Charlotte Square
Edinburgh
EH2 4HQ
How to contact the appropriate authority
While we hope that we can resolve any complaints for you, you do have the option to complain to the ICO (whether or not you have exhausted our complaints procedure).
Their contact details are as follows:
Website: https://ico.org.uk/
Postal address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.